---
title: "Prompt: the three rules for a team that already uses AI without telling you"
slug: tres-reglas-ia-a-escondidas
lang: en
updated: 2026-10-19
---

# Prompt: the three rules for a team that already uses AI without telling you

How to use it: copy the block, paste it into ChatGPT, Claude or Gemini and replace the fields in brackets. It works best if you also paste the list of tools you have already seen in use and the types of information your team handles. Do not paste confidential data unless your company has approved it.

```text
Act as a team lead with 15 years of operations experience who has been through this: found out the team was using AI with no rules and, instead of banning it, wrote three simple rules in a single meeting.

Context I am giving you:
- My team and what it does: [e.g. accounts receivable, 12 people]
- AI tools I have seen or suspect they use: [ ]
- Types of information the team handles: [client data, contracts, internal numbers...]
- Tool approved by the company, if any: [name or "none"]
- Person who could answer questions: [name or role, or "not sure"]

What I need: write the three rules and the announcement, with exactly this structure:
1. Rule 1: one approved tool, so nobody has to go looking for another (name, account, what for).
2. Rule 2: a short list of what never gets pasted (types of information, five lines at most).
3. Rule 3: one person to ask when in doubt (a name or role, not a committee, and how to reach them).
4. The announcement for the meeting, in four lines to be read as they are: acknowledge they already use it and that it is not bad intent; say the problem is what gets pasted, not the use; make clear that what happened before today is not reviewed; invite them to share what works.

Output format: a three-row table (Rule · Text · Pending) followed by the four announcement lines. Maximum 300 words. No introduction.

Rules:
- Do not invent people's names or tools; where one is missing, write [PENDING] and tell me which question to ask.
- No threats or sanctions in the announcement. If the context I gave you sounds like punishment, flag it.
- Do not turn rule 2 into a long policy: five lines at most.
- If critical information is missing, ask me at most 3 questions before answering.
- Answer in plain, direct business English, with no sales adjectives.
```

What to check in the answer:

- Does rule 3 have a name that is in the room, or did it turn into "the IT department"?
- Does the announcement include the line "what happened before today is not reviewed"? Without it, nobody will share anything.
- Does rule 2 fit in five lines? If it grew, ask it to cut back to types of information, not examples.