Vic Sol Decision Desk Free library · Decision Desk
Templates, one-page studies, step-by-step kits and prompts for managers and professionals who must decide about AI, costs and operations with evidence. Download in Word, Excel or PDF. No account.
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Kits by use case · 4 of 7
One-page studies
| Expect to deploy agentic AI in 12 months | 71% |
|---|---|
| Leaders seeing some positive value from AI | 58% |
| CIOs aligning technology and business risk | 25% |
| Have agentic AI governance capabilities | 21% |
Gartner, press release, Oct. 19, 2026. Separate surveys: Q2 2026, 2,000+ CIOs and tech executives; Q2 2026, 1,000+ functional leaders; Q3 2026, 303 CIOs and IT risk leaders.
| Last 3 years (reported) | 0.2% |
|---|---|
| Next 3 years (expected) | 0.6% |
NBER Working Paper 34836, "Firm Data on AI", Oct. 2026 revision. Nearly 9,000 executives in the US, UK, Germany, Australia, Canada, Mexico and South Africa; Summer 2026 survey. Annual labor productivity growth attributed to AI.
| No proper AI access controls (among orgs with an AI breach) | 92% |
|---|---|
| Use access controls on AI models and data | 40% |
| Encrypt sensitive data at rest and in transit | 37% |
| Apply agents to vulnerability management | 18% |
IBM and Ponemon Institute, Cost of a Data Breach Report 2026, July 29, 2026. 602 organizations breached between Mar. 2025 and Feb. 2026.
Start here
Managers who need a decision from the committee, not another meeting.
The 400-word memo that ends in a yes or no with an owner and a date.
Anyone approving an automation who wants to defend the result later.
The baseline sheet with the number nobody measures: review time.
Anyone sitting through an AI demo this week.
The 5-question list and the move demos do not expect: bring your real file.
HR, IT and managers who have to write it this week.
The five points, the line that is almost always missing and the 30-minute meeting to write it.
Operations managers with a process that is a candidate for automation.
A sheet to see steps, waits, rework and approvals before putting AI on top.
Managers asked to "cut costs with AI" by next quarter.
A template that separates real savings, capacity savings and cost that merely moves around.
Library
Every sheet fits on one printed page. Download it, print it, or copy the prompt and generate it for your case.
Memos, strategy and prep that force a decision.
Managers who need a decision from the committee, not another meeting.
The 400-word memo that ends in a yes or no with an owner and a date.
Anyone who must present "our AI strategy" and today only has licences.
A sheet that starts with the business question and ends in three bets with a number.
Anyone walking into a meeting where they need a concrete outcome.
A three-line pre-read, a timed agenda, your three points and the three objections with answers.
Teams closing, pausing or scaling an AI initiative.
A one-page template: what we expected, what happened, which signal we ignored and what changes next time.
Anyone with an AI decision on their desk that carries their name.
A one-page read: deadline, evidence gap, ownership, reversibility and one action.
Anyone who repeats the same decision every month and wants to standardise it.
A prompt that turns a recurring decision in your area into a sheet in this library’s format.
Anyone handed a 60-page PDF who must bring the conclusion to the committee.
Action title, the data point as a chart, fact, read, what to do on Monday and what we don’t know.
Anyone with a data table who needs the committee to get the conclusion in ten seconds.
Action title, chart type and why, three callouts, source note and the "so what" line.
Anyone who has all the data and still not the story.
SCQA in four lines, a pyramid of three arguments with evidence and the ask with owner and date.
Anyone who wants to bring a news item to a leadership meeting without repeating the headline.
A prompt that separates fact, analysis, my read, what to do and what we still do not know.
Anyone about to present who prefers to hear the objections before, not during.
A section-by-section review with a traffic light, the three highest-impact fixes and what already works.
Baseline, total cost and a return a CFO will accept.
Anyone approving an automation who wants to defend the result later.
The baseline sheet with the number nobody measures: review time.
Anyone reporting AI results to leadership.
A scorecard that adds a business indicator to every use case, with the read on the Wharton 2026 study.
Managers who already see productivity but not in the bottom line.
A reinvestment map for the saved hour: where it goes today and where it should go.
Finance, operations or IT with more than three live AI tools.
A quarterly table per use case: cost, the metric it moved and a keep / adjust / stop verdict.
Anyone who must convince a CFO with recovered minutes.
A business case format that separates verified from assumed before the CFO does.
Anyone presenting an AI business case.
Map what your case can and cannot support, with the strength and independence of each piece of evidence.
Anyone who has to show in 90 days that the change improved operations.
Formula, baseline, owner and data source for each indicator, with the warning sign that savings only moved.
Teams with ten AI ideas and budget for two.
A weighted five-criteria matrix and the rule that leaves out anything without an owner or baseline.
Anyone reviewing a portfolio full of easy approvals and little in the core business.
One sheet to place your 3 biggest initiatives and stop debating which goes first.
Anyone reporting AI’s productivity effect to leadership.
NBER, October 2026, nearly 9,000 executives: what has been measured so far versus what is expected, and how to set expectations.
Anyone with a formed opinion who wants to know which data point would kill it.
Your day-1 answer, three sub-hypotheses with confidence levels and the test that would kill each one.
Before you sign, renew or believe a demo.
Anyone sitting through an AI demo this week.
The 5-question list and the move demos do not expect: bring your real file.
Whoever signs or renews an AI tool.
A month-1-to-month-6 total cost table with the lines almost nobody budgets.
Anyone receiving or writing AI proposals for a committee.
A proposal format that opens with the number, not with "everyone is doing it".
IT, operations or finance managers with scattered licences.
A one-page inventory of tools, built-in AI features and duplicates.
Anyone negotiating with an AI vendor.
Questions on incentives, evidence, economics, reversibility, governance and exit.
Anyone with an AI renewal due in the next 90 days.
The preparation timeline and the five questions you send in writing.
Anyone approving or proposing AI investments in finance before the budget.
Gartner, 2026, 204 finance leaders: where the investment goes, what runs late and what to ask the vendor.
Small business owners and managers before paying for or renewing an AI tool.
Intuit and University of Chicago economists, May 2026: what owners say versus what they pay, and what to measure before buying.
Policy, decision rights and risks on one page.
HR, IT and managers who have to write it this week.
The five points, the line that is almost always missing and the 30-minute meeting to write it.
Executives who want to know whether their company uses AI well, not just pays for it.
The signals turned into questions you can ask at the next meeting.
AI initiative owners who must answer "what could go wrong?".
A register with risk, early signal, owner and response, plus six readiness questions.
Teams about to approve a hard-to-reverse AI decision.
The 15-minute exercise that surfaces the risks nobody wants to say out loud.
Anyone watching an AI decision that "belongs to everyone" and therefore stalls.
A decision rights map that leaves one person accountable for the decision.
Anyone offered an AI agent that pays invoices or moves money.
A sign-off form with 3 lines: the task, the limit and when it stops, and who answers.
Anyone moving a pilot into production or to more users.
Data, quality, vendor, people, continuity and compliance: what each risk looks like when it is well covered.
Anyone approving AI tools connected to company data.
IBM and Ponemon, July 2026: the missing access controls and the review worth doing this week.
Anyone who must present risks and controls before being asked.
Risk, cause, impact, likelihood, early signal, control, owner and review date, with the top three.
From pilot to process: what to keep, adjust or stop.
Pilot owners stuck in "pilot" for more than a quarter.
The conditions a pilot must meet before asking for budget to scale.
Operations managers with a process that is a candidate for automation.
A sheet to see steps, waits, rework and approvals before putting AI on top.
Anyone who must explain "where we are" with AI in one meeting.
A map of the three levels, what each one costs and how to tell which one you are in.
Anyone inheriting or reviewing AI use cases already running.
The "use case · cost · metric moved · verdict" sheet and the duplicated-work question.
Managers asked to "cut costs with AI" by next quarter.
A template that separates real savings, capacity savings and cost that merely moves around.
Operations and back-office managers who want efficiency, not another tool.
A map of eight office-work wastes with hours per month and the rule: eliminate, simplify, and only then automate.
Anyone receiving a proposal to put AI agents into an operational process.
Gartner, October 2026: intent to deploy agents far outruns governance. What to check before approving.
Anyone handed a cost-reduction target and a blank page.
Five levers split into cash, capacity and cost that moves, with risk, owner and first measurement.
Anyone who knows a process is slow and does not know where to start.
Step map, waste per step, an eliminate/simplify/automate call and three quick wins.
Adoption, judgment and delegation without imposing.
Team leads who suspect (or know) the team already uses AI.
Three rules written in one meeting that turn hidden use into visible use.
Directors and managers who want adoption without ordering it.
A 15-minute script: show your real use, show the error, open the conversation.
Anyone who must "roll out AI" to a team that did not ask for it.
A week-by-week plan that starts with the team's problem, not with the tool.
HR, learning teams and leads designing AI training.
Three training levels with real practice, a pass criterion and who accompanies.
Managers defining what does and does not go through AI in their area.
A map of what gets delegated, what gets reviewed and what stays with a person.
Anyone debating "do we let AI do this?" with their team.
A five-level autonomy scale and which task belongs in each.
Managers who were asked for "an AI plan" for their area.
Understand, test and decide in 90 days: deliverable, metric and reviewer for each stage.
Managers about to ask their team to adopt AI.
Microsoft Work Trend Index 2026, 20,000 people: the part of adoption that depends on the manager.
Leaders closing or pausing an initiative who want to actually learn.
Expected versus actual, ignored signals, what worked, changes with owners and a summary for leadership.
Experienced professionals who feel AI is "taking" their work.
A weekly agenda split into task / decision and which column moves to AI.
Any professional using ChatGPT or similar at work.
A request template that treats AI like someone new on the team.
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How to use this library
Buying, measuring, operating, leading, governing or briefing. Each one has its sheets.
Every sheet is a Markdown file you can open in Word, Notion or Google Docs, and a page you can print as PDF.
Each sheet ships with a prompt. Paste it into ChatGPT, Claude or Gemini with your proposal, process or policy.
The sheet is the agenda. It ends with an owner, a date and one next action.
Create your own content
Copy them, open them in ChatGPT or Claude with one click, or download the whole pack.
The Decision Clarity tools build a private one-page snapshot of the decision on your desk. No account, nothing stored.
A direct route — optional
The sheets stay complete whether or not you take this step. If the decision carries your name and a signature date, you can read how an independent review works or write to Victor.
FAQ
Yes. No account, no email, no conditional download. The newsletter is optional and never changes what you can download.
Yes, with attribution to Vic Sol. They are working documents, not legal, financial or audit advice.
They open in any editor, Word, Notion or Google Docs, and stay editable. Each page also prints cleanly as a PDF.
When a sheet cites a study, the source and date are inside the sheet. Illustrative numbers are labelled as such.
Most of them are the final sheet of a short video by Vic Sol. The video explains the idea; the sheet is what you keep.